Professional email signatures for Gmail — ready in minutes
Email signatures for Gmail and Google Workspace teams of 2–15 people — one branded design, each person's own details, installed in a minute without IT. Pick a designer template, brand it automatically from your website, and install it in Gmail with one click. Free for one person.
We fetch your logo, brand colors and social profiles straight from your website — automatically.
2
Pick a template
13 layouts made by designers, already wearing your brand. From minimal to photo-forward.
3
Make it yours
Add a photo, tweak fonts and colors, drop in a booking button or promo banner. Live preview as you type.
4
Install in one click
Add the Chrome extension and your signature appears in Gmail automatically — connect Gmail only if you want it written into your settings, which the Gmail phone app then uses for new mail if no mobile signature is set. On Google Workspace, a super admin can approve ProSignature once instead, and every mailbox gets its signature. Outlook, Microsoft 365 and Apple Mail get guided copy-paste.
Enter your work email and ProSignature visits your website for you — pulling your logo, brand colors and social profiles into a ready-made brand kit. Every template instantly wears it.
Logo found and fitted automatically
Brand colors extracted from your site
Social links detected and suggested
Everything editable — nothing locked
📧 robin@yourbusiness.com Fetch my brand
LogoY
Brand colors
Socials foundinXig
Websiteyourbusiness.com
✓ Brand kit applied to all 13 templates
Design studio
Look designed, without a designer
A full editor that feels like a pro tool and reads like plain English. Change anything, watch the live Gmail preview update as you type — on desktop and phone.
Fonts, sizes and colors per field — bold, italic, your call
Photo & logo upload with built-in crop
4 social icon styles, labeled or icon-only details
No copying broken HTML into settings. Add our free Chrome extension and your signature shows up in every Gmail compose automatically — connect your Google account only if you want it written into Gmail's own settings.
Chrome extension from the Web Store — your signature appears in every compose, no Google permission
Optional Google connect writes it into Gmail's settings — the Gmail phone app uses it if no mobile signature is set
Google Workspace: one super-admin approval installs it in every mailbox, kept current daily
Guided copy-paste for Outlook, Microsoft 365 & Apple Mail
Change it any time — the extension picks up the new version on its next sync
Copy-paste anywhere Outlook · Microsoft 365 · Apple Mail
Your signature is live in Gmail ✓ Done
See it in action
From blank page to installed — in under a minute
For teams
One brand across every inbox
Growing past a one-person shop? Add your people, and everyone gets an on-brand signature, and you can see who has installed it — no "can you update your footer" emails.
Add each person by email with their title and phone
Each person gets a personal link that installs their own signature — no account, no admin access
Branding stays locked; you keep everyone's details current
Update once — every extension user follows on the next sync (copy-paste users paste again)
On Google Workspace? A super admin approves ProSignature once in the Google Admin console, and every mailbox in your directory gets its signature written into Gmail — a daily check adds joiners and removes people who leave. No links to send.
Robin — Owner ✓ Live
Maya — Sales ✓ Live
Tom — Support Invited
Add your team, send each person their link minutes
Free email tools
More free tools for better emails
No signup needed — use them right in your browser.
Yes, ProSignature is free. The free plan is free to keep, with no credit card and no trial clock: design and preview all 13 templates, then install the Basic template. Free signatures carry one small clickable 'Created with ProSignature' line under the signature; Pro removes it. Pro costs $4/month billed yearly ($48/year) or $6/month billed monthly. Prices are in USD.
Plan
Price (USD)
What it includes
Credit line
Free
$0 — no credit card, not a trial
Design and preview all 13 templates; install the Basic template; automatic brand import from your website; free Chrome extension for Gmail; copy-paste HTML for Outlook, Microsoft 365 and Apple Mail
Yes — one small clickable 'Created with ProSignature' line under the signature
Pro
$4/month billed yearly ($48/year) or $6/month billed monthly
All 13 templates, call-to-action button, promo banners, finer design controls
Removed
Teams
$0.80 per person per month billed yearly ($1.20 billed monthly), 5-person minimum, no platform fee: up to 5 people = $4/month ($48/year), 10 people = $8/month ($96/year); 14-day free trial
One locked design with each person's own details; a personal install link per person; no admin access needed for personal links (or connect the Google Workspace directory: a super admin approves once)
Removed on a paid Team plan (the trial carries it)
Prices read from the app's pricing constants on 18 October 2026; free-plan credit-line policy as of 27 September 2026. Gmail install: the free Chrome extension inserts the signature into every compose with no Google permission, or connect your Google account and it is written into Gmail's own settings (scope gmail.settings.basic, which lets ProSignature change Gmail settings such as the signature but does not grant access to read messages); while a signature is saved there, Gmail inserts that copy and the extension steps aside, so run the save again after a design change. Outlook, Microsoft 365 and Apple Mail get copy-paste HTML.
FAQ
Questions, answered
What is ProSignature?
ProSignature makes professional HTML email signatures for Gmail and Google Workspace, Outlook and Microsoft 365, and Apple Mail — its free email signature generator is at prosignature.co/email-signature-generator. It creates them — with templates, photos, banners and call-to-action buttons — and it's built for small businesses, freelancers and self-employed professionals.
Is ProSignature really free?
Designing and previewing your signature is completely free, no credit card needed. The Basic template installs free forever. Pro templates and add-ons like buttons and banners are paid only at the moment you install — never before. See pricing. Free signatures carry one small clickable 'Created with ProSignature' line under the signature; Pro removes it.
How do I add my signature to Gmail?
Two ways: add the free Chrome extension and your signature appears in every Gmail compose automatically — no Google permission needed — or connect your Google account and ProSignature writes it straight into your Gmail settings in one click; the Gmail phone app then uses it for new messages if no separate mobile signature is set there. Prefer doing it by hand? Follow our step-by-step Gmail guide.
Does it work with Google Workspace?
Yes — Google Workspace is where ProSignature does the most. Each person can install their signature with the free Chrome extension or a one-click save into Gmail settings, or your Workspace super admin approves ProSignature once in the Google Admin console (domain-wide delegation) and every mailbox in the directory gets its signature written into Gmail automatically. A daily check adds joiners and removes the signature from people who leave.
Does it work with Outlook, Microsoft 365 and Apple Mail?
Yes. Your signature is standard email-safe HTML, so it works in Outlook (Microsoft 365, Outlook.com and the desktop app), Apple Mail (Mac and iPhone) and other clients. ProSignature gives you guided copy-paste instructions for each one — Gmail also gets the one-click install.
Can I add a photo, banner or button to my signature?
Yes — upload a profile photo or logo (with built-in cropping), add a call-to-action button like "Book a meeting", drop in a promo banner, a styled sign-off and a legal disclaimer. Everything is optional and toggles on or off per signature.
Will my signature break or look weird for recipients?
Signatures are built as lightweight, inline-styled HTML — the format email clients expect — with no scripts and no tracking pixels. That's why they render consistently in Gmail, Outlook and Apple Mail, on desktop and on phones.
Can my whole team use the same design?
Yes. With Teams you design one locked signature and add each person by email with their title and phone. Each person gets a personal link that shows their own signature and adds it to Gmail with the free Chrome extension in about a minute, with no employee account and no Google Workspace admin access; Outlook and Apple Mail users copy-paste from the same link. You see who is live in Gmail; design changes reach every extension user on the next sync, and pasted copies need pasting again. Or a super admin connects the Google Workspace directory once and everyone gets their signature automatically. Learn more on the Teams page.
What makes a good email signature?
Keep it short: name, role, company, one phone number, your website and 2–3 social icons. Add a single clear call-to-action — a booking link or your latest offer — and skip inspirational quotes. Our best-practices guide covers the details.
How much does ProSignature Pro cost?
Pro costs $4/month billed yearly ($48/year) or $6/month billed monthly. Prices are in USD. Pro unlocks all 13 templates, the call-to-action button, promo banners and finer design controls, and removes the free plan's credit line. Teams is $0.80 per person per month billed yearly, with a 5-person minimum: $4/month ($48/year) covers up to 5 people, 10 people cost $8/month ($96/year) and 15 people cost $12/month ($144/year). Billed monthly it is $1.20 per person ($6/month for up to 5 people). 14-day free trial. Prices read from the app on 18 October 2026.
Make every email count
Your next client is already in your outbox. Give them a signature worth replying to.
